From Your Chairman, Bill Hamlet:
Summary of March 23, 2021 Landfall Council of Associations Board Minutes:
A regular meeting of the Board of Directors of the Landfall COA was held at the Landfall COA conference room on Tuesday, March 23, 2021. The new Board officers were elected as follows: I am the new Board Chairman, District 4 representative; Mike Hamby is Vice-Chairman, District 2 representative; Gregg Pfund is Secretary, District 1 representative; and Dick Rosenmeier is Treasurer, District 3 representative. Wayne Roberts was appointed as the At-Large representative to fill the remainder of the term vacated by Brud Deas; John Dorland is District 5 representative, and Steve Rogers is an At-Large representative. The financial report summarized operating and improvement fund contributions, as well as street, fountain, storm drain, and sidewalk repairs. Year-to-date we have an operating surplus of $87,000 and the capital and unrestricted improvement fund year-end projection is $2,017,000. The procedures for auditing the COA accounts were explained; the Finance Committee met with the Auditor and recommended acceptance of the 2020 COA audit and tax return. This recommendation was approved by the Board.
COA Attorney worked with COA staff, as well as Board members and former ARC Chair, Brud Deas to review the ARC Guidelines and to discuss the process for review and approval of plans by the ARC. The revised ARC Guidelines were approved by the Board so that clear guidance and more transparency for owners and applicants could be achieved. The ARC Guidelines will be published on the website and notice provided to owners through mass email and the Landfall Voice newsletter.
With the continuing easing of the COVID-19 restrictions, it was decided to contract with the fireworks company for a July 3, 2021 fireworks display. The Board also decided to contract with Creative Playscapes to provide for a new improved surface and new playground equipment. The Eastwood entranceway repairs to include cobblestone patterned concrete and drainage was discussed and additional quotes will be obtained. The Board also reviewed the Request for Proposal (RFP) that was developed for the sidewalk installation, as well as the draft of the resident sidewalk survey. This RFP was also reviewed with an engineer whose recommendation is that a site survey and drawings be required to accompany the RFP so that contractors will be bidding the project on the same specs. The estimated cost of the survey and design is $97,000. It was decided that the resident sidewalk survey be finalized prior to consideration of the expenditure for the sidewalk site survey and design.